Each show is allocated a strict budget.
You will not be reimbursed for any purchases that exceed the budget. Make sure to coordinate with your team to spend the budget wisely.
More costly items, or items that can be bought online (either for delivery or the “click and collect” option) can be purchased using the Hayman credit card.Talk to someone in the Theatre Office to do this.
There is a special procedure when buying things from Gumtree or other private sellers. You must take a screenshot of the item listing (do this before contacting the seller as they may remove the ad immediately), and have the seller fill out a cash receipt.
If the theatre pays for an item, the item belongs to theatre. This includes props, set pieces and costumes, as well as any leftover consumables like paint. If you want to keep an item after the show finishes, you cannot be reimbursed for it.
To be reimbursed for production expenses:
- Keep all tax invoices (receipts). Not EFTPOS receipts – it should say “Tax Invoice” on it and show if there is any GST included. It can be a printed or handwritten tax invoice. Remember that most invoices are printed on heat sensitive paper and will quickly fade if you keep them in your car or leave them in the sun, so be careful.
- Complete a reimbursement form electronically. Number and list each receipt, not each item.
- When your expenses are finalised, email the reimbursement form to Leigh.
- Bring in your receipts to Leigh.
- You will be reimbursed via direct deposit by Curtin. This is a slow process - allow 30 days.
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