Set Designer

This document details some of the work generally performed by the Set Designer. It is not a definitive document as the duties of the Set Designer will always be influenced by the needs of the production and the assigned crew.

Job description

The set designer is responsible for all physical items (except costumes) on stage or in the auditorium during the performance. The set designer’s task is to determine the physical world in which the story takes place. They will create and supply to the Head of Set various documents, including sketches, set plans (which may change between or within scenes), colour swatches, and reference photos, which allow the Head of Set to physically create the set. The set designer may also design props.

The set designer is often the second “creative” to start work on a production, after the director. Most of their work is usually done prior to bump-in, but continues up until the show opens.

As soon as you are assigned to a production

• Get a copy of the script and read it, once to just read it, then again making notes on your first impressions of the set design.
• Meet with the director to discuss your first thoughts regarding the design, and the director’s thoughts and requirements. Use reference images, sketches, colour swatches and any other visual reference that helps you effectively communicate your ideas.
• Meet with the production manager to discuss the timeframe, crew availabilty and budget. Create deadlines for the design.

The next step (as soon as possible)

• Continue work on your design concept. Collect more reference images etc as required. Share your ideas with the director.
• Finalise your design concept and how this will be implemented. Create documents and physical references to convey the details of your design to others. These may include sketches, technical drawings (plans, sections, elevations, construction drawings), colour swatches, lists or reference images.
• Deliver a design presentation to the director, other designers, heads of department, stage manager and production manager. You may also wish to include the performers. You should discuss your design concept, the physical structures you have chosen to convey it, and how the set may interact with other design aspects, such as lighting or AV.
• Meet with the head of set to discuss details of the construction. Supply any additional information they need.
• Create a set plot, detailing what items are in each scene and where they are positioned, and give it to the stage manager. The show will be rehearsed based on this information.

As the build progresses

• Remain in contact with the head of set and monitor the progress, to make sure items are being created to your specifications. Respond to feedback and be prepared to make changes if required.
• Be available to discuss changes with the director.

For each rehearsal session

• Read the stage manager’s rehearsal report to check for any relevant information, and respond to it.

Two to three weeks prior to first performance

• Attend any full runs of the show in rehearsal, to see how your set will work. Make any necessary changes.

One week prior to first performance (production week)

• Monitor the bump in, to ensure the set is positioned and dressed to your design specifications.
• Attend all technical and dress rehearsals, and make any last minute changes.

For each performance

• Read the stage manager’s performance report for each show, and respond to anything relevant.

After the season (bump out)

• Final design documents should be archived for future reference.
• Evaluations and feedback