FAQ - MCASI Film Project Proposal

Below is a list of Frequently Asked Questions

What type of supporting documentation may be required and where can I find it?

What type of supporting documentation may be required and where can I find it?
Your project may require you to fill out appendices such as a weapons appendix, a Fatigue Management plan, an intimacy and nudity appendix, a working with minors appendix, and vehicles and driving appendix. All appendixes can be found on the Wiki under the Risk Assessment Appendices.
2. I have submitted my concept approval, what happens next?
Once you have submitted the form your tutor/ supervising academic will be notified. Please keep an eye on your student email account for concept approval. The project will either be approved as low risk, returned for amendments, a risk assessment will be requested or it will be declined.
3. How do I return to my saved Concept Proposal or Risk Assessment form?
To return to your saved Concept Proposal or Risk Assessment, you need to go to your FORM DASHBOARD and look at the ‘ASSIGNED TO YOU’ (highlighted in RED) button under ‘your forms and tasks' (highlighted in yellow)
4. Can I edit/make changes to a concept proposal or risk assessment once it has been submitted?
No, a new form MUST be submitted for major changes such as casting, locations, shooting dates etc. If a minor error or spelling mistake has occurred, inform the MCASI Production Office.
5. My project has been approved but we need to change the shoot date. Do I need to do a new concept proposal?
No, you will not be required to do a new concept proposal but your supervising academic will need to give permission and confirm the date change via email to the MCASI Store and Production Office.
6. Can I get other group members to access the concept proposal and/or risk assessment form so they can edit it too?
No, only the producer who started the form can access it. TIP: The MCASI Production Office suggests regular crew meetings so this can be filled out together.
7. How do I know if I will need to complete a Risk Assessment for my project?
If you are required to complete a risk assessment you will receive an email notification once you have submitted your Concept Proposal. The email will look like this:
8. What happens after I submit my Risk Assessment?
After you have submitted your risk assessment it will be sent to the MCASI Production Office for endorsement. Once the risk assessment has been endorsed my the MCASI Production office it will then go to the supervising academic who will give final approval. When the risk assessment has been approved by the supervising academic you will be notified via email and can now begin production and book and collect equipment as per your filming schedule. If you do not receive any notification within 5 working days of submission please follow up with the MCASI Production Office or your Supervising Academic. The approval email will look like this:
9. My risk assessment got returned, what does this mean?
If your risk assessment is returned to you it means that further information is required from the MCASI Production Office or your Supervising Academic. The email body will contain information about what is required in the comments section. For example it may ask you to provide a signed location agreement or to provide more detail about how you will film a certain sequence. You can make the required changes by clicking on “Open Film Project Proposal” from the email text. Once you have made the required changes you can resubmit it to your Supervising Academic.
10. Do I need to have a location agreement for areas/ Rooms on Curtin campus?
If working on campus you will not require a signed location agreement, however permission will still be needed for certain areas and you will need to state all intended locations in your Concept Proposal. For example, if you are filming in one of the Guild venues such as the tavern you will need to apply directly on the website. If you require a particular room this will need to be booked on your behalf by the MCASI Production office via Room Bookings.
11. Do I need to put through a Concept Proposal/ Risk Assessment if I want to do a test shoot?
Yes, you will need to submit a Concept Proposal if doing a test shoot. Depending on the complexity of the test shoot a Risk Assessment may be required.
12. What is the difference between a Concept Proposal and a Risk Assessment?
The Project Proposal is made up of two parts, the Concept Proposal and the Risk Assessment (if required). The Concept Proposal is the first part and essentially outlines the main details of your project, and is the “premise' of your project. That is your idea/concept including details of what/who you intend to film, intended locations, talent and initial schedule. Your supervising academic may approve your Concept Approval as low risk, or may require that you complete a Risk Assessment. A Risk Assessment is the section where you provide detailed information and analyse the risks of each associated filming activity. Please refer to the MCASI Film Project Proposal overview for more information.