MCASI Borrowing Procedures and Policies

Students must book equipment, in person at the MCASI Store at least 24 hours in advance.   Students will be denied access to equipment if requesting use on the same day of production.  Students are urged to book equipment within 2 weeks of their Production Day .  Under certain circumstances, your Tutor/Supervising Academic will make arrangements for you to access equipment without a prior booking; this is usually by email.

Screen Arts students must have written permission from their tutor in order to borrow equipment.  This is achieved by completing an online Concept Proposal Form and submitting the form to your tutor for approval.  You may also be required to complete an online Risk Assessment Form. Once both documents are approved by your academic, this is then presented at the MCASI Store, as well as an Equipment Booking form.

Screen Arts students, your tutor will make arrangements for approving equipment loans in their absence. This usually means emailing your Unit Coordinator, who will then forward consent to the MCASI Store staff.   Email consent does not equate to a booking.  You must still complete and submit a Booking Form to the MCASI Store staff.  Under certain circumstances, such as when booking a standard piece of equipment, the MCASI Store may deem it unnecessary to complete a booking form.  

Screen Arts students, if instructed by your Tutor/Supervising Academic, students must complete an online Risk Assessment Form when borrowing equipment.  This form MUST be submitted with your equipment booking form. 

Journalism students must complete a Journalism Equipment Booking Form to request equipment.  The form can be found using this link Journalism Equipment Booking Form. Once a student has received email confirmation of an approved equipment request, they can collect equipment from the MCASI Store at the specified collection time. Students must present their Student ID in order to collect equipment.

Equipment should be collected and returned at the time specified on your booking form. Amendments to this booking must be endorsed by the production office and approved by your academic via email. 

Make sure you allow adequate time for collection before the MCASI Store closes.  Last collections must occur 15 minutes before closing time.  Students MUST allow at least 15 minutes to collect and drop-off equipment so that items can be appropriately checked. The MCASI Store on occasion may be required to increase the time necessary to facilitate pick-up and drop-off.

Students may borrow from the MCASI Store at short notice if they would like to practice using the equipment.   Students wishing to practice will only have access to equipment that has not already been booked, and is available in the MCASI Store at the time.   You may not leave the vicinity of Building 208 (interior and exterior area between Building 208 and Building 501- see the Safe Zone Risk Assessment Template at the MCASI Store for more details of the exact location).  The borrowed items must be collected between 9am and 3pm, and returned at a time stipulated by the MCASI Store staff.  The maximum booking time is 2 hours. If due to inclement weather, you require an indoor location to practice in, please discuss it with the MCASI Store, as they will assist you.

Students may have access to equipment during class time without a prior booking.   However, it is still recommended you book if you anticipate needing equipment during class time as your tutor may not have anticipated your need and cannot guarantee equipment will be available.

All students in a group are equally responsible for the safe and prompt return of equipment.   Late return will result in the loss of marks from each student’s final grade.   

Equipment should be returned in exactly the same state as when it was borrowed.   Please make a note of how equipment is stored and packed and make every effort to ensure equipment is returned in this state.   Badly packed equipment can cause damage and unnecessary frustration to students using the equipment after you.   If returned equipment is dirty or packed badly, the MCASI Store staff can request students to clean or repack the equipment on the spot..

If you between that the equipment you have borrowed is faulty in some way, please report the fault to the MCASI Store staff on returning the equipment. Fill out an Equipment Problem/Incident Form, making note of the equipment number, the exact nature of the fault, and the circumstances under which the fault occurred.

Please respect your equipment and treat it as if it were your own.   Equipment is expensive and easily damaged through negligent or careless use.   Return the equipment in the same state that you would wish to receive it.   It could be your shoot that is ruined or frustrated by faulty equipment.